Communication at Abbots Green Academy


We aim to work in partnership with all parents/carers at our school to provide the children of Abbots Green with the best possible outcomes. Effective home-school communication is key. We communicate with, and provide information to, parents/carers in a number of ways as detailed below. 


By telephone: We will attempt to contact parents/carers by telephone if the matter is urgent, if their child is unwell, if we need to speak directly with the parent/carer or to obtain a quick response. We also send text messages to mobile phones with short non-urgent messages such as minor head bumps or nose bleeds. Please ensure that you provide all contact telephone numbers (e.g. home, mobile, work for both parents/carers) and remember to keep us up to date of any changes. 


By ParentMail: We request that all parents/carers register on our Parentmail system. As part of our Eco-school status, we no longer send paper copies of letters/newsletters to parents/carers and try not to issue paperwork via book bags wherever possible. We also use Parentmail to send out forms that need completion e.g. to obtain consent for school visits. When a child joins Abbots Green the parent/carer will be sent an invitation to join Parentmail and we recommend this is done as soon as possible to avoid missing out on any important information. Registration is quick and simple and School Office staff are happy to support parents/carers in this process. If your email address changes you can update this yourself on your Parentmail account – but please also let the school office know to enable us to update our school database.

 
Classroom Whiteboards: For children in Nursery through to Year 2 there are external whiteboards directly outside the classroom door, where parent/carers wait to collect their child(ren) at the end of the school day.  For children in KS2 there is an external whiteboard near the Year 3 end of the building (nearest the gate). These boards are used by classroom staff to provide brief messages/reminders to parents/carers and may be specific to that particular class. If you do not personally collect your child at the end of the school day please ask whoever is collecting your child to check the board and feedback any information to you.

 
In Person: School staff may pass on brief messages to parents/carers at the end of the school day. If further discussion is required a meeting will be arranged at a mutually convenient time.

 
Where can parents/carers find out about what is happening in school?

 
ParentMail Account: School letters are sent by email via the Parentmail system. Your Parentmail account stores all the correspondence sent from the school via email/text message and can be referred to quickly and easily. The Parentmail App for smartphones/tablets is also extremely useful and easy to use. 

 
School Newsletter: The school newsletter is produced on a monthly basis and provides news of what has happened during the previous month in school as well as reminders and information for the month ahead. The newsletter is sent via Parentmail and is also uploaded to the school website. 
 
School Website: The new website address is www.abbotsgreenacademy.co.uk  

Termly Topic Updates: At the start of each term parents/carers will receive a Termly Topic Update for their child's Year Group. This update is designed to introduce the topic and to provide information on how their child's learning will be linked to this during the term. It is also a useful document to retain detailing which staff will be teaching and supporting the children; which days your child will have P.E, Parent Partnership sessions and much more. 

Fridge Flyer: This is sent out via ParentMail at the start of each term detailing upcoming important dates. These dates are also added to the school website (under Calender and Events pages) and provide parents/carers with advance notice of important dates during that term. The school newsletter also features a reminder of upcoming dates. Please note, although we aim to adhere to the published dates, these dates are subject to change based on the requirements of the school. Where information changes we will inform parents/carers via the newsletter, Parentmail or SMS messages. 
 
Noticeboards/Posters: There are various noticeboards and posters positioned around the school to inform parents/carers of upcoming events and to provide other useful information. 
 
Twitter: Our Twitter account @AbbotsGreen is used to provide snippets of news from the school day and to share successes. 
 

Reporting to Parents/Carers

 
We provide reports to parents/carers at the end of each academic year. The reports detail progress made by their child as well as their child’s attendance record to date. We also hold Parent Consultations during the year to give parents/carers the opportunity to discuss how their child is progressing.
 
 
How do parents/carers communicate with the school?

 
By telephone: Our main switchboard number is 01284 718818.

By Email: To support the school in reducing the amount of paper used, and to ensure the content reaches the correct destination we recommend that emails are sent to school. School office staff will ensure that the email is acknowledged and passed onto the relevant staff within the school. Our email address is office@abbotsgreenacademy.co.uk.


By Letter: Our postal address is Abbots Green Academy, Airfield Road, Bury St Edmunds, Suffolk, IP32 7PJ. There are post boxes on school site externally (just inside the gate of the main pedestrian entrance) and internally in the office foyer (to the right of the glass hatch).

 
Teachers Note: The first point of contact at the school is the main School Office. First thing in the mornings are particularly busy within school and therefore we ask that any messages are passed on by completing a 'Teachers Note' (pens and notes can be found on the semi-circle table in the office foyer) and then posted in the letterbox to the right of the glass hatch. The letterbox will be emptied regularly and notes passed promptly to the appropriate staff member. If you would like to speak to the class teacher please try and catch them at the end of the day. If this is not possible please complete a teachers note or send an email to arrange a convenient meeting. Meetings can also be arranged with the Headteacher, Deputy Head Teacher and SECO by contacting the school office via office@abbotsgreenacademy.co.uk.